Accounts Payable Specialist

Accounts Payable Specialist - Stony Brook CPMP Finance

Location: Stony Brook, NY (At the manager’s discretion, this role may be eligible for hybrid remote work; this position is only available to New York State Residents) 

Schedule: Full time

Days/Hours: Monday - Friday; 8:30 AM - 5 PM

Salary Range: $60,840 - $63,753 (pay will be determined based on experience, preferred qualifications, and education)

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee. 

The above salary range (or hiring range) represents Stony Brook CPMP’s good faith and reasonable estimate of the range of possible compensation at the time of posting

SUMMARY: The Accounts Payable Specialist has ownership of completing the three-way-match procedure for the end-to-end Procurement process. The Accounts Payable Specialist leads vendor payment reconciliations, researching and resolving issues accurately and efficiently. This role is a champion for financial policies and procedures, leading best practices for purchasing and reimbursement across the organization. This position requires excellent communication skills to enable strong vendor and internal department relationships. 

Job Duties & Essential Functions:

• Owns specific vendor payment accounts to ensure all committed expenses are paid within vendor payment terms. Receives and analyzes invoices, matches invoices to Purchase Order and Packing List, reviews and adjusts General Ledger coding (company, department, division, location, and physician), reconciles payment activity with vendors, analyzes open Purchase Orders for committed expenses, verifies policy requirements.
• Under the direction of the AP Supervisor, researches and reconciles payments with vendor accounts receivable contacts, providing payment details, researching and resolving outstanding balances. Ensures all accounts are current in order to maintain vendor relationships to support operational purchasing requirements.  Helps vendors understand the overall Stony Brook network of entities and facilitates contact with the appropriate party for payments that do not belong to CPMP.
• Communicates effectively and timely to department and vendor inquiries, develops and maintains effective working relationships with department and vendor contacts
• Demonstrates a clear understanding of financial policies, procedures and accounting software.  Independently train and guide department administrative partners.
• Accurately posts Accounts Payable transactions to accounting system that directly impact Company and Departmental Financial Statements, including but not limited to ACH, Check, Journals, Refunds, Voids
• Develops and maintains accounts payable procedures documentation for consistency and cross-training.
• Assists in monthly closings and annual audits, researching and documenting audit requirements.
• Assists with other accounting duties and special projects, as necessary, including but not limited to, new software initiatives, policy revisions, identifying efficiencies in processes, etc.
• Other duties as assigned.

Required Qualifications:

• Associate’s Degree in business related field. In lieu of Associate’s Degree, 2 years related experience.
• Excellent verbal and written communication skills.
• Ability to make independent decisions and think critically.
• Ability to calculate in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent. Ability to work with large sets of data.
• Knowledge of Accounting Software.
• Proficient in Microsoft Office, including Microsoft Excel.

Preferred Qualifications:

• Experience in accounts payable.
• Experience in financial software packages.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management. 

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP. 

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.  SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.    

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes.  Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.  The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. 

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status.  Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.