Procurement Specialist II

Procurement Specialist II - Stony Brook CPMP

Location: Stony Brook, NY; At the manager's discretion, position is eligible for our hybrid work model.

Schedule: Full-time

Days/Hours: Monday - Friday; 8 AM - 4:30 PM  

Salary Range: $62,400 - $71,984 (pay will be determined based on experience, preferred qualifications, and education)

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee. 

The above salary range (or hiring range) represents Stony Brook CPMP’s good faith and reasonable estimate of the range of possible compensation at the time of posting

SUMMARY: The Procurement Specialist II is responsible for assisting administration of Procurement Platform software, inclusive of Contract Lifecycle Software, E-Signature, and Procurement Product & Buying Platform.  The role is significant to vendor administration and relationships and is a liaison to key strategic 3rd party suppliers and buying groups.

Job Duties & Essential Functions:

Procurement/Contracts/AP:

• Analyze and report vendor data, including detailed spend analysis.
• Independently oversee contract repository
• Assist administration of Contract Lifecycle Management Program and DocuSign platforms
• Accountable for managing records for correspondence and documentation in relation to established contracts and those in progress.
• Manage and execute contracts by moving forward with closeout, extension or renewal according to what is best for the company.
• Facilitate strategic sourcing of products and services, maintaining and developing vendor relationships
• Determine opportunities for consolidated account structures for ordering and billing with current and future vendors, accommodating accounting coding requirements
• Vendor contact for inquiries
• Procurement point person for departments, routinely answering inquiries regarding vendors and system, providing customer service and training on procurement system and concepts
• Procurement Software administrator, maintains system configuration and assists with future implementation initiatives
• Procurement software user maintenance, updating and created accounts, updating approval workflows, etc.
• Procurement software vendor maintenance, updating and creating vendor profiles, product catalogues, etc.
• Identify and provide recommendations for cost efficiencies.
• Support Smartsheet Software for PO and Vendor repository, and product addition process.
• Support and assist in production of standard and blanket purchase orders as needs and/or assigned.

Other:

• Develop and maintain procurement policies and procedures manual.
• Assist with maintenance of CPMP Finance internal website for all vendor and procurement material
• All other projects as identified.

Required Qualifications:

• Bachelor’s degree. In lieu of degree, will accept 4 years of related experience.
• One year of related experience
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Accounting experience in an academic healthcare organization
• Prior procurement software experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management. 

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP. 

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.  SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.    

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes.  Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.  The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. 

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status.  Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.