Project Coordinator

Project Coordinator - Stony Brook CPMP: 

Location: At the manager’s discretion, this role may be eligible for remote work; this position is only available to New York State Residents. 

Schedule: Full-time, 40 hours per week

Days/Hours: Monday to Friday 8:00 AM-4:30 PM

Salary Range: $50,000-65,000 (pay will be determined based on experience, preferred qualifications, and education)

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee. 

The above salary range (or hiring range) represents Stony Brook CPMP’s good faith and reasonable estimate of the range of possible compensation at the time of posting

SUMMARY: This position requires the incumbent to provide project coordination and administrative support to the CPMP Compliance & Privacy Department. The Project Coordinator is responsible for supporting and enhancing departmental operations by managing and maintaining compliance website(s), contributing to the design and development of comprehensive training materials, preparing documentation and resources for key meetings, and tracking meeting outcomes and project statuses to ensure timely progress and accountability. The incumbent also assists in coordinating various compliance and process improvement initiatives to promote organizational efficiency and regulatory alignment. This position reports to the CPMP Compliance & Privacy Officer..

Job Duties & Essential Functions:

• Lead and manage the department’s webpage/website and maintenance while collaborating with the IT Department for proper implementation.
• Coordinate and track projects related to compliance and privacy initiatives, ensuring timely execution and documentation.
• Facilitate compliance and privacy training initiatives, including the creation, scheduling, tracking, and reporting of training completion.
• Assist in the implementation and routine review of policies, procedures, and workflows that support organizational compliance and privacy objectives.
• Support auditing and monitoring processes, including scheduling, development of scope documents and dissemination, data collection, tracking of findings, and follow-up.
• Design, develop, and refine comprehensive training materials and presentations utilizing multi-modal delivery methods to support departmental initiatives and ensure compliance with regulatory standards.
• Continuously review and update training content to maintain compliance with evolving rules, regulations, and industry best practices.
• Track, analyze, and present training feedback to leadership to support continuous program improvement and strengthen overall compliance program effectiveness.
• Assist with risk assessments and analysis to identify trends and areas for improvement.
• Serve as a liaison with departments across the organization to support compliance-related communications and initiatives.
• Assist in responding to internal inquiries related to regulatory compliance, privacy, and training requirements.
• Prepare reports, dashboards, and presentations for compliance leadership and regulatory reporting needs.
• Maintain knowledge of evolving regulatory requirements in healthcare compliance and privacy.
• All other duties as assigned by leadership.

Required Education and Qualifications:

• Associate’s degree or graduation from program in related field.
• Full-time progressive experience providing administrative, project coordination, or compliance support within a healthcare or corporate environment.
• Basic understanding of healthcare compliance, privacy, and regulatory concepts (e.g., HIPAA, HITECH, CMS requirements).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy in documentation and reporting.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with SharePoint and OneDrive, or similar document management tools

Preferred Education and Qualifications:

• Master’s Degree
• A Project Management Professional (PMP) certification
• Prior Healthcare experience
• Seven (7) or more years of relevant experience in quality measures, quality improvement and

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management. 

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP. 

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.  SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.    

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes.  Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.  The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. 

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status.  Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.